Finance

The Finance team look after all TSRA financial related matters. They can be contacted for assistance atfinance@tsra.gov.au

Procurement Guidelines

Contracts and Purchasing Guidelines

The Procurement and Contracts Policy can be found on the Policies and Procedures intranet page.

The following forms are referred to in the Procurement and Contracts Policy and are available in the TSRA’s electronic document management system.

Procurement Stage

Form

Trim Link

Planning

Memo outlining the procurement

 

Planning

Business Case

DOC14/002025

Planning

Risk Management (optional for simple contracts)

DOC12/007950

Planning

How to complete Application to engage a consultant

DOC11/175983

Planning

Application to engage a consultant

DOC11/175170

Engagement

Standard Form Consultancy Contract template

DOC12/003375

Engagement

Standard Form Consultancy Contract Checklist

DOC14/002026

Post Engagement

Deed of Variation to Consultancy Contract template

DOC11/196450


The following documents are used in conjunction with the above forms when conducting a tender.

Procurement Stage

Form

Trim Link

Planning

Risk Management

DOC12/007950

Planning

Request for limited tender

 

Planning

Probity Plan

DOC14/002027

Planning

Tender Evaluation Plan

DOC11/195638

Planning

Standard Terms of Reference

DOC14/002028

Planning

Standard Request for Tender document

DOC13/018249

Planning

Tender Documentation Review Checklist

DOC14/002024

Selection

Memo recommending preferred tenderer

DOC14/002029

Post Selection

Notification to Unsuccessful Tenderers

DOC14/002030

Grants Procedures

Area under review please contact the Finance team (finance@tsra.gov.au) for the latest TSRA procurement guidelines.

Finance Procedures

Chief Executive Instructions

Regulation 6 of the FMA Regulations states that ‘the Chief Executive of an agency is authorised to give instructions on any matter necessary or convenient for the carrying out or giving effect to the Act.’ In effect, Chief Executives may issue instructions on any matter that promotes the efficient, effective and ethical use of the Commonwealth resources for which the Chief Executive is responsible, thus dealing with all issues relating to public money, public property and other resources.

Following recommendations from the Office of Evaluation and Audit, the General Manager as the Chief Executive of the Torres Strait Regional Authority (TSRA) has adopted this practice for the TSRA in setting expectations and clearly articulating expected behaviours and practices.

CEIs provide a useful mechanism for Chief Executives to promulgate their policies and rules within their agency, which give application to the principles and requirements of the enabling and governing legislative framework of the organisation. CEIs are generally the primary source of information and advice for officials on the internal financial management practices of an agency.

Area under review please contact the Finance team (finance@tsra.gov.au) for the most up to date register of Chief Executive Instructions.

Financial Delegations

Torres Strait Regional Authority Schedule of Sub Delegations can be found here.

Consultancy Procedures and Tools

Area under review please contact the Finance team (finance@tsra.gov.au) for the latest TSRA consultancy procedures and tools.

Decision Making Principles

Area under review please contact the Finance team (finance@tsra.gov.au) for the latest TSRA decision making principles.

Fraud Control Measures

DocumentTrim Link
TSRA Fraud Control Plan 2017-2019DOC17/014206

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